POLICIES & PROCEDURES

ILLNESS & EXCLUSION POLICY:

As childcare providers, we strive to keep the Academy a clean, safe, and healthy environment for the children entrusted into our care. To that end, we have guidelines in place, as set forth by the Health Department, that mirror those you will be required to follow when your child goes to school.

Unfortunately, we all get sick and sometimes contagious illnesses are present before symptoms appear. If you are called to come and get your child due to illness, the sooner the child is picked up the better we are able to minimize exposure to all of the other children and staff. When we have at least two confirmed cases of an illness, we post fliers to let other parents know what to be on the lookout for.

Exclusion of children and staff is necessary if they have the following signs and symptoms:

  • Fever of 101° or greater.
  • Signs/symptoms of possible severe illness.
  • Vomiting - 2 or more episodes in 24 hours.
  • Diarrhea - Uncontrolled or uncontained.
  • Mouth sores with drooling.
  • Eye drainage.
  • Unusual skin color or rashes.
  • Head lice or nits.

PAYMENT POLICY:

Millard Children's Academy requires all families to pay via Electronic Funds Transfer (EFT) on a weekly basis. There is a $35 Returned EFT Charge assessed for all EFT's returned unpaid, and that family will be required to pay CASH for the unpaid EFT amount plus $35 by Friday of the week of the return. If that payment is not made, they will be refused future services until their entire balance is paid in full in cash. After 3 EFT returns, families will be required to pay cash in advance for all future services. MCA reserves the right to refuse service for lack of timely payment. Late payment fees of $25 per week will accrue for all outstanding balances until paid in full. For all tuition rates, all weekly and weekly minimum charges still apply when the Academy is closed for a holiday or any other day.

KEEPING INFORMATION UP-TO-DATE:

In order for us to serve you and your family in the best manner possible, including in the event of illness or emergency, and to comply with all childcare center licensing standards, it is important for you to keep the following information we have on file up-to-date:

  • Contact Phone Numbers: Cell, work, home, pagers, etc.
  • Home address and workplace names and addresses.
  • Immunization Records.
  • Authorized Pick-Up Names and Phone Numbers.

AUTHORIZED PICK-UP INFORMATION:

At Millard Children's Academy, we take our responsibility for the safety of each child very seriously. We will NOT release a child to anyone other than their parent or legal guardian without explicit permission. If someone other than a parent or legal guardian will be picking your child up from MCA, please write their FULL name (first & last) on the Special Pick-Up Information clipboard at the Front Desk and fill out the rest of the required information. It is NOT enough to have their information listed as an emergency contact on your enrollment forms. Please remind them to bring in a photo ID, as we will be checking it before releasing your child.

If you desire to have someone authorized to pick up your child(ren) at any time, we have a Millard Children's Academy Consent to Release Form available for you to fill out and sign. This consent form will remain in effect unless and until it is revoked in writing.

VISITATION:

Millard Children's Academy has an open door policy for our parents and legal guardians. They are invited to visit the Academy at any time. Parental input is always welcome and encouraged. If any parents have a special hobby or talent they would like to share with the children, please let the Director know. Grandparents are especially welcome (with prior parental permission).

PROGRESS REPORTS & CONFERENCES:

In response to parental feedback, and to improve upon our communication efforts in regards academic achievement and social development, in 2012 we implemented semi-annual progress reports for our Preschool children. In April and October of each year, we provide formal reports designed to give parents direct feedback on their preschooler's performance. These reports allow all of us to better track their path toward Kindergarten readiness and social advancement.

If any parents would like a personal conference with the Director and/or teachers, they are encouraged to do so and they can be scheduled by calling 402-861-0778.

PERSONAL BELONGINGS:

Children should wear comfortable and washable clothing while attending the Academy. While present, children are expected to participate in a variety of activities, including going outside when weather conditions permit. Children should wear properly-fitting socks and shoes, not flip-flops or sandals, which allow them to play on pea gravel and in our gym safely and comfortably. Each child should have a spare set of clothing at the Academy at all times in case of lunch-time spills or potty accidents. Children are encouraged to use a small backpack, small gym bag, or large zippered bags for storing and transporting their belongings.

Please do not allow your child to bring toys, cars, games, etc. to the Academy. We have plenty of items on hand for your child to play and interact with. We will not be held responsible for lost or misplaced items and have needlessly spent countless hours searching for them. Your child may, however, bring a small stuffed animal or their favorite sleep item for nap time.

Please make sure that all of your child's belongings are labeled with their first and last names: blankets, toys, cups, jackets/coats, backpacks, spare clothes, etc. This will help us return items to their proper owners, should they be misplaced, and helps us avoid "lost and found" items.

SNOW DAYS:

Since its inception, Millard Children's Academy has rarely closed for snow days or inclement weather. In fact, since January 2000, we have closed for snow exactly three times: two full days and once at 3:00 PM.

The point is that we know many of our parents have to work and are counting on us to be there no matter how extreme the conditions may become. We get that! We will always do our very best to be open when we say we'll be open.

BIRTHDAYS:

A birthday is a very special day in the life of a child. The Academy will celebrate birthdays during morning snack time. If a parent wishes to provide treats or snacks for a child's birthday, please let the Academy know in advance. Due to potential allergens, we do not allow home, store, or bakery-made snacks. A listing of snacks that we allow can be found on the current Safe Snack Guide at SnackSafely.com. Since the guide is updated quite frequently, please reference it each time you wish to bring snacks.

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